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GERMAN INSTITUTE OF SCIENCE AND TECHNOLOGY – TUM ASIA PTE LTD (“TUM Asia”)
External Data Protection Notice
(Updated as of 1 July 2021)[/vc_column_text][vc_column_text]1. Overview and Scope
Your personal data privacy is important to us and GERMAN INSTITUTE OF SCIENCE AND TECHNOLOGY – TUM ASIA PTE LTD (“TUM Asia”) is highly committed in respecting and managing your Personal Data collected in line with this Policy. This Personal Data Privacy Policy sets out the collection, use and disclosure of your Personal Data. “Personal Data” means any data or information, whether true or not, about an individual who can be identified either (a) from that data; or (b) from that data and other information to which TUM Asia is likely to have access to. Personal Data excludes Business Contact Information which means an individual’s name, position name or title, business telephone number, business address, business electronic mail address or business fax number and any other similar information about the individual, not provided by the individual solely for his personal purposes.2. When and what kind of Personal Data do we collect?
TUM Asia may collect, use and disclose the following data about you:-
- When you provide Personal Data by filling in online or hardcopy forms when applying for TUM Asia’ programmes or feedback, asking queries, requests and other submissions;
- If and when you contact TUM Asia (i.e. telephone calls, online chat programmes, social media platforms, faxes and emails), we may keep a record of that correspondence;
- Details of your visits to our websites and web portals, including, but not limited to, cookies, location data, weblogs and other communication data, that you access;
- When you fill up online and hardcopy student application forms to apply to study at TUM Asia;
- When you fill up online and hardcopy job application forms to apply for a job at TUM Asia;
- If you enter into any contract with TUM Asia or purchase any products/services from TUM Asia;
- If you participate in any exhibition, event or workshop organised by TUM Asia or where TUM Asia is a participant;
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- Full name;
- NRIC/ID/Passport numbers and copies, if relevant;
- Nationality/Citizenship;
- Date of Birth;
- Residential addresses;
- Personal email addresses;
- Mobile and other telephone numbers;
- Bank account details;
- Educational history and qualifications, including transcripts;
- Next of Kin, family or emergency contact information;
- Photos and CCTV videos;
- Curricula Vitae, recommendation letters and APS certificates.
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- Marital Status;
- Gender;
- Race;
- Employment history and professional qualifications, including testimonials and references;
- Medical, legal and financial history;
- Last drawn pay and CPF contribution documents.
3. What purposes does TUM Asia Collect, Use and Disclose Personal Data?
TUM Asia may use the information we collect from you for any of the following purposes:-
- To perform or carry out TUM Asia’s obligations arising from any contracts entered into between you and us;
- To enable TUM Asia’s subcontractors, third-party agents and service providers, to fulfil obligations and services as stipulated in your contract with TUM Asia;
- For evaluation of student applications and for enrolment purposes for TUM Asia’s various programmes, processing application(s) for scholarships, and/or other forms of financial aid as part of the admission process, and if successful, administering and/or managing the applicant’s scholarship, which may include use of Personal Data for direct marketing purposes;
- For matriculation purposes;
- Organising graduations, orientation or other promotional or student-related events;
- To apply for student visas at ICA;
- For payment administration purposes;
- To administer and update your records in our databases; monitoring and maintaining a record of previous transactions;
- To facilitate the delivery, maintenance and enhancement of TUM Asia’s academic services;
- To plan, monitor, and enhance the provision of new study programmes, services and planning of events;
- To improve TUM Asia’s student service through your feedback.
- For evaluation and administration of TUM Asia’s various programmes;
- To facilitate data analysis and business planning purposes;
- To process your enquiries and any and all other ancillary administrative purposes;
- For communications, sales and marketing efforts and leads generation and publicity purposes;
- For vendor management and communications purposes;
- For government, audit and other regulatory purposes, including but not limited to, TUM Asia re-certification and accreditation purposes (e.g. CPE and ICA);
- For reporting to TUM Asia’s parent university, Technical University of Munich, in Munich, Germany and relevant German government departments;
- For reporting to Singapore local university partners if it is a joint degree programme
- For recruitment and evaluation purposes if you apply for a job with TUM Asia, i.e. to determine job suitability;
- To apply for employee work visas at the Ministry of Manpower;
- For security, safety surveillance and monitoring purposes, including contact tracing purposes;
- Investigating fraud, misconduct, any unlawful action or omissions and whether or not there is any suspicions of the aforementioned;
- For internal reporting and/or accounting purposes; and
- Purposes incidental to each or all of the above.
